OFFICE OF INTRAMURAL, RECREATION, AND SPORT CLUBS

SPORT CLUB QUARTER AND ANNUAL BUDGET REQUEST PROCEDURES

We are located in Gerald Ratner Center, Room 141. Contact Tamsen Burke, 773/702-4658 or tburke@uchicago.edu.

FINANCIAL RESOURCES

Quarterly Allocation

Annual Allocation

Quarterly Allocations

After your student organization has been recognized, you can request quarterly funds from the Sport Club Finance Committee (SCFC). Quarterly allocations fund both Sport Club special events and general operating expenses; unlike the Annual Allocation Committee, the Finance Committee distributes funds to groups on a short-term, event-by-event basis. SCFC is elected at the start of Fall Quarter and begins meeting 5th week of Fall Quarter.

The Finance Committee considers quarterly funding requests

1. first Monday of every month, through 9th week of each quarter.
2. Requests should be submitted by 12:00pm on Fridays to the Sport Club office (Ratner Rm 141).
3. If you have any questions, please call the Sport Club office at 702-46582 or see the Assistant Chair of Intramural, Recreation, and Sport Clubs.

Submission of Quarterly Allocations

The most important component of your request is your written budget. The strongest budgets are brief and clear. A presentation before the SC Finance Committee is an opportunity for the Committee to clear up any questions about your proposal.

You should be prepared to answer the following questions (this list is not all-inclusive):

1. What does your group do?
2. How big is your group?
3. What is the event?
4. How many students do you anticipate attending?
5. Do you have alternative funding for your event?
6. Who else have you asked?
7. How has this event or similar events performed in the past?
8. What is the cost of this event?
9. Where did you obtain your prices and estimates?
10. Do you have a co-sponsor? Who?
11. What do you expect your co-sponsor to contribute?
    

Annual Allocation

The Sport Club Annual Allocations Committee makes funding recommendations during Spring Quarter.

1. The annual allocations process begins in early- to mid-May with a mandatory meeting of all funded Sport Clubs.
2. The Committee is chaired by the Assistant Chair of Intramural, Recreation and Sport Clubs who provides leadership and a sense of continuity between Sport Clubs.
3. The committee is comprised of one elected officer from each recognized sport club. Each committe member will hear presentations, question, and vote on all club allocations.
4. The committe will allocates no more than 60% of the total funds given to the Annual Allocation. The remainder is allocated through quarterly allocations (Sport Club Finance Committee - SCFC).
5. Clubs must report to the committee accurate records of club budget expenditures, business and organizational structure, club membership, and revenue generation.
6. Clubs presentation and justification to the committee their proposed budget.

Club may request financial assistance in conducting its activities. This may include, but is not limited to, equipment and uniform purchases, travel expenses, and tournament fees.

The Annual Allocation committee will determine allocations based on:

1. Organizational structure and fulfillment of responsibilities to the department
2. Leadership in recruitment and retention of new and existing members-participation
3. Organization in planning and development of club business
4. Proper use of funds provided the previous fiscal year by the committee
5. Commitment to the club financially through generated revenue, i.e. donations, fundraisers, membership dues.
6. Longevity and stability of the club, what organizations are new and need to create a stable foundation, and what clubs are stable year after year.
7. Allocation based on need proportionate to demand, i.e. club size, equipment, requirements, travel and operational expense.
8. Does the club service the university community (students, faculty/staff, and alumni/spouse).

Submission of Annual Request

Budget Requests should include the following items:

Annual Allocation Budget Request

 

Capital Investment ($5000.00 or more)