OFFICE OF INTRAMURAL, RECREATION, AND SPORT CLUBS

SPORT CLUB PROGRAM FACILITIES AND SCHEDULES

(IDA NOYES, REYNOLDS CLUB, AND BARTLETT)

Ida Noyes Hall

Bartlett Hall Arts Rehearsal (Dance)

Reynolds Club

Reservations and Room Lottery

Approval of Other Facility Areas on Campus
Facilities not listed above need to be requested through the Assistant Chair Intramural, Recreation, Sport Club and may be approved pending an evaluation of their condition, close proximity to emergency care and existence of an emergency action plan. The coach, an officer, captain or advisor must be present to supervise club members at practices. Due to the demand for limited facilities, it is advisable to submit requests at the earliest possible dates.

Ida Noyes Hall
Located at 1212 E. 59th Street. The central goal of Ida Noyes Hall is to provide facilities and services to student organizations and University departments. Student organizations and University departments may make space requests by phone to 773-702-3418, by email to idasched@listhost.uchicago.edu, or in Sport Club Office. For more information on making space requests, call the Scheduling Office at 773-702-3418.

See Lottery Procedures below for each of these facilities.

Bartlett Hall

1. Bartlett spaces are scheduled through the Reynolds Club Scheduling Office.
2. To reserve space not allocated through the quarterly SPORT CLUB allocation, you may contact the Scheduling Office by e-mailing rcsched@listhost.uchicago.edu, calling our office at 834 -0858.
3. The following information should be included: SPORT CLUB name; contact name; contact phone number and email; event name; event type; number of people expected; date, time, and location requested with at least one alternative for each, as first choices are often unavailable.

Bartlett Lounge
Formerly the Trophy room, this space functions similarly to the South Lounge with upholstered furniture groupings, a conference table for 14 and an audio-visual cabinet similar to those found in classroom spaces at Cobb. Prior arrangements need to be made to use AV. Capacity: 50

Bartlett Hall Arts Rehearsal (Dance) Space
This space is designated for rehearsals of a theatrical and dance nature. The space has a spring wood floor (no street or black soled shoes allowed), mirrored wall and built in audio system. The space will also have theatrical light fixtures in the ceiling and a retractable wall for use as two separate rooms. Food and drink is not allowed in this space. Reservable Hours: 5:00 pm - 1:00 am
Capacity: Whole - 60, Split - 25 each

Reynolds Club

Offers several performance spaces and meeting rooms to be reserved for student events free of charge. For a complete listing please click here.

Student organizations are responsible for their own event set-up and clean-up; this includes moving furniture to accommodate your event and putting it back in its designated location. If furniture is not put back in the proper location a clean up fee will be assessed. Although we can't set up your event for you, we will help to insure that you have all the equipment and instruction you need to successfully set up the event yourself. Any equipment we don't own can be rented.

To Reserve Space at Reynolds Club:

1. Reservation forms are available in RC 003A
2. Reservations for the Reynolds Club, Cobb, the Quads, and Bartlett can be made by emailing rcsched@listhost.uchicago.edu, calling 834-0858 or in person in room 003A.
3. Regularly held meetings can be scheduled one quarter in advance through the Room Lottery and organizations can request space up to one year in advance for special events.

The Room Lottery
In order to distribute fairly the rooms in Ida Noyes Hall and the Reynolds Club for regularly scheduled meetings, a lottery is held at the end of each quarter to schedule events for the upcoming quarter. Summer and fall requests are both submitted in the Spring Quarter Lottery.

1. How do I enter the Lottery?
   Turn in a request form (available in RC 001 and 303 or in INH 106) detailing your intended meeting dates and times and your preferred rooms. Lottery requests may be submitted during business hours of 8th week, and they are always due at 5 p.m. on Friday of 8th week.
2. What if I have multiple room requests?
   If your organization meets more than once a week, you must fill out a separate request form for each day that you intend to meet (e.g. one form for Monday meetings, another for Wednesday meetings).
3. In Ida Noyes Hall, organizations may not meet more than three times per week. If your organization has two kinds of regularly scheduled meetings (e.g., executive committee meetings and large group meetings), you must fill out a separate request form for each type of meeting. Multiple requests must be done on individual forms and must be prioritized (e.g., Monday meetings are a higher priority than Wednesday meetings).
4. What if I have a special once-a-year event that I'd like to book early? If your organizations planning a special event that occurs only once a year, you don't need to wait until lottery time to make a reservation: we take reservations for special events up to a year in advance. If your organization is having a once-a-year performance for which you need rehearsal space, we can reserve only the performance date-we cannot reserve your rehearsal dates before the lottery.

Questions or comments?
Contact the University of Chicago Office of Intramural, Recreation, Sports Clubs.