OFFICE OF INTRAMURAL, RECREATION, AND SPORT CLUBS

SPORT CLUB TRAVEL HOTEL RESERVATIONS

Reservations for Hotel/Motel. Clubs should use the following.
(for students, guest instructors, or groups)
Use University of Chicago designated travel agency.

Make Hotel Reservations and Advance Payment

1. Sport Clubs may go on line to find the hotel that they choose to stay at their destination
2. Sport Clubs must get the following information to the sports club office:
   Dates of travel
   Destination and Return
   Hotel Name, address, phone number, fax number
   Number of Rooms
   Names of all Travelers
   
3. Complete Expense Request Form and attach invoice and submit to the Assistant Chair Intramural, Recreation, Sport Clubs, two weeks in advance..

Note: If you are advance purchasing Airline Tickets and Hotel through the designated travel agent, please make both arrangements on your travel request, Expense Report - this is cheaper purchased together.

Make own reservation (reimbursment only) using University approved vendors

1. If clubs make your own reservations, you must state that you are from the University of Chicago and provide the unique contract number between the University and the vendor.
2. Contract numbers are included on the vendor contract announcements maintained by Central Procurement Services.
3. You can view the contract announcements for transportation and hotel accommodations using the links on University Discount Programs
   

Questions or comments?
Contact the University of Chicago Office of Intramural, Recreation, Sports Clubs.