OFFICE OF INTRAMURAL, RECREATION, AND SPORT CLUBS

SPORT CLUB PROGRAM SAFETY

Equipment

1. All items must be insured (automobiles, vans, boats, etc.).
2. Documentation of the insurance policies is to be given to the Assistant Chair Intramural, Recreation, and Sport Club at the beginning of the academic year.
3. Club Equipment must be inventoried and reported at the close of each academic year.
4. Clubs may request to store equipment in facilities provided.

Student Medical Exam & Health Insurance

1. All club participants are encouraged to have a yearly medical examination at their own expense, prior to the participation individual in any club activity.
2. All club participants are urged to carry health insurance and are responsible for all expenses related to all injuries and therapy.
3. Some clubs are required by league affiliation or national organizations to complete forms verifying health and medical insurance.
4. Participants not completing forms will be ineligible to participate. Assumption of Risk and Waiver
5. Each club member must read and sign a release form prior to any participation in practice or competition with any Sport Clubs.
6. Any Sport Club participant under the age of eighteen (18) years must have a parent's signature.
7. The president is to collect all forms and return them to the Office of Intramural, Recreation, and Sport Club at the beginning of the club's practice season and upon entry of new members into the club.
8. Members without a current form on file are prohibited from participating.

First Aid Response Procedures
Clubs should purchase first aid kits to be used for practices and games. Included in the kit in addition to first aid supplies are several blank accident report forms.

1. In the event someone is injured the coach or president must fill out the form completely and file it with the Office of Intramural, Recreation, and Sport Club by the next morning, Monday if it occurs on a weekend.
2. Serious injuries should be reported immediately by telephone to the Assistant Chair Intramural, Recreation, and Sport Club
3. Appropriate phone numbers will be provided to each club.
4. This procedure applies to games and practices alike.
5. Facility, office and emergency telephones are available for calling assistance. Teams practicing off campus need to check with the facility manager regarding emergency procedures at their site.
6. It is advisable that you use prudent and discreet judgment in your application of care to an injured individual in the Sport Club program.
7. The immediate chain of command for implementing these procedures will be for club officers to immediately assess the situation and/or contact campus security to assist.
8. A written accident report must be submitted for all injuries with the Assistant Chair Intramural, Recreation, and Sport Clubs.
9. With a large number of participants involved in the Sport Club program, there will be accidents and injuries. When an injury does occur, the following standard first aid procedures should be assessed:
10. Stop competition or practice immediately.
11. Assess the situation and determine minor or major injury.
12. When in question on a head injury, assume a major incident.
13. Contact 911 for assistance if necessary, when in doubt, call.

Minor Injury- (abrasions, sprains and strains, etc.)

1. Carefully survey the scene and survey "ABC's"
   Assess the situation and send someone to notify the club officer
2. Prepare yourself for occupational exposure of blood-borne pathogens by using the engineering and work practice controls
3. Provide basic first aid procedures
4. Record accident on "Accident Report Form" (no matter how minor) and submit to Assistant Chair Intramural, Recreation,
5. Sport Club the following day
6. Record the time of all phone calls and every action taken in response to the accident
7. Encourage all injured participants to seek further assessment of the injury

Major Injury-
In an EMERGENCY OR LIFE THREATENING SITUATION such as the following:

Campus Emergency Procedures: Emergency Assistance using Campus Phones press 1 - 2 - 3 or call Campus Police 773/702-8181.

1. REQUIRES AMBULANCE TRANSPORTATION TO A HOSPITAL the Assistant Chair Intramural, Recreation, Sport Club (Tamsen Burke, 630/355-0168) must be contacted at either her office or home as soon as possible.
2. Death/Serious injury, Assault/Harassment, Rape, Arrests, Use/presence of weapons, Hospitalization, Serious damage to property, Rental vehicle breakdown or accident, Heart Attack/Chest Pains/Pressures Fractures/Dislocations
   UnconsciousnessSeizuresStrokesDrowning
   

Accidents During Off Campus Competition

1. It is the clubs responsibility to ensure that all away games, matches or contest are conducted safely.
2. You should be aware of the emergency action plan at away venues. As a club officer and a responsible person, you should evaluate the playing conditions, emergency action plan, and determine if the competition can be conducted safely.
3. A written accident form must be completed and the Assistant Chair Intramural, Recreation, Sport Club (773) 702-4658 must be contacted in major injuries requiring hospitalization.

Facility Safety Procedures

1. If an accident should occur, it is very important that Sport Club know the proper procedure for care.
2. It is the responsibility of each club to insure that all activities are conducted in a safe environment and proper manner.
3. A standard procedure has been identified for each facility:
4. Make sure the field/gymnasium is in a safe condition before conducting practices or competitions. (bottles, cans, metal or any object protruding for facility or equipment, unsecured equipment, and ample space around field/court).
5. If any unsafe conditions exist, notify the Assistant Chair Intramural, Recreation, and Sport Club no later than the next day so repairs can be made.
6. Make sure the medical kit is at all practices and competitions
7. Note where on campus Emergency Telephone is located.

Tornado & Inclement Weather (rain, snow) Procedures

1. Tornado watch- Although the actual condition in the area may not be presently threatening, there is a strong chance of dangerous winds, maybe a tornado
2. Tornado Warning-A tornado has been sighted, go to immediate shelter
3. For warning or watch information, contact the Telephone National Weather Service
   
4. The Office of Intramural, Recreation, and Sport Club can provide weather information.

Indoor Facilities

1. Shelter areas should keep all participants away from outside windows and doors. Areas recommended are locker rooms, rest rooms, and corridors.
2. Procedures for response:
3. Terminate all activity and evacuate the area to designated shelter areas.
4. Urge participants to keep away from outside walls and glass.
5. Avoid areas with large unsupported ceilings, such as gymnasiums and pools.
6. Wait for Building Manager to give 'all clear' sign.
   

Questions or comments?
Contact the University of Chicago Office of Intramural, Recreation, Sports Clubs.