OFFICE OF INTRAMURAL, RECREATION, AND SPORT CLUBS

SPORT CLUB PROGRAM RENTAL VEHICLES (Cars, Mini- Vans)

The University has a rental agreement with the companies listed below

National Rental Car
The University has a master agreement with National Rent-a-Car that offers attractive rental rates. The agreement also avoids charges for physical damage rented from a participating location. Not all National locations participate in the corporate program and may offer discounted rates instead. Those who do not participate may not honor the physical damage coverage agreement.

A list of participating locations can be found on the National Rent-a-Car website. Renters should inquire about coverage when making their reservation. To rent under the corporate program, rental reservations and contracts must reference Contract ID#: 5185011. National Rent-a-Car's rate and physical damage coverage program applies to vehicles rented at participating locations on University business or for personal use.

To Rent from National, you may do one of the following.

1. Call the University designated travel agency, American Express Business Travel at 1-888-332-4642 and mention the contract ID number and reference the contract ID number which includes insurance.
2. Call National Rent-a-Car directly at 1-800-227-7368. You must mention the University contract ID number to receive the discounts and coverage for physical damage under the program.

Enterprise Rental Car
The University's agreement with Enterprise also offers attractive rental rates and includes insurance for physical damage when used for University business only. The agreement applies to business rentals at Chicago metropolitan and northwest Indiana locations only. This agreement does not apply to rentals for personal or leisure use. Reference the University Corporate Class ID #: 15G1467 when making reservations to receive the University's corporate rates and coverage for physical damage.

To Rent from Enterprise, you may do one of the following.

1. Call Enterprise Rent-a-Car directly at 1-800-RENT-A-CAR or 1-800-736-8222. Reference the University Corporate Class ID number when renting for University business.
2. Access the Enterprise website at www.enterprise.com; enter the corporate class ID number.
3. The University PIN identification is UNI.
4. You can also access Enterprise 's website through the University's website, TravelNet at: http://travelnet.uchicago.edu.

Other Vehicle Firms
The University's travel policy does not permit reimbursement of collision or loss damage waiver and liability insurance charges for United States and Canadian vehicle rentals. However, collision damage waiver or equivalent purchased outside the United States and Canada is reimbursable and should be purchased. Sport Clubs are responsible for a $500 deductible for physical damage to vehicles rented from firms other than National or Enterprise as discussed above.

Additional Vehicle Rental Information

1. The deductible for physical damage for vehicles rented outside these agreements is $500.
2. Under the University's Travel Policy, the cost of collision or loss damage waiver and liability insurance charges on rentals in the United States or Canada are not reimbursable
3. Collision damage waiver or equivalent coverage on rentals outside the United States and Canada should be purchased and the cost will be reimbursed.
4. The University does not cover physical damage to rental vehicles used on personal business.

Insurance for Rental Vehicles
Insurance will not be reimbursed. The University provides blanket coverage for collision, damage waiver and liability insurance for rental cars. The University will not reimburse for extra cost of coverage for

1. Personal accident insurance
2. Liability insurance
3. Personal Effects Insurance
4. Collision Damage Waiver (CDW) is not reimbursable for car rented in the U. S.

What Sport Clubs should understand when renting a vehicle

1. Inspect a vehicle before leaving the rental car company lot.
2. Report any damage to the attendant and insist that the attendant document any existing damage directly on the rental car agreement.
3. When returning the vehicle to the rental agency, inspect the rental car once again. Note any new damage on the rental agreement.
4. Renters can be charged for even minor damage such as dents caused by other car doors.
5. Except for cars rented from National and Enterprise as discussed above, the clubs are responsible for the first $500 of such damage.

What Sport Clubs should do after any accident:

1. Report any accident to the police immediately and notify the rental car company as soon as possible.
2. For National: Contact the rental location
3. For Enterprise : Call 1-800-RENT-A-CAR OR 1-800-736-8222
4. For Other Rental Agencies: Follow the instructions provided on the agreement.
5. Notify Assistant Chair of Intramural, Recreation, Sport Clubs and Risk Management at 773/702-1951 as soon as possible. In the case of major damage, if possible, purchase a disposable camera and take pictures of the damaged area.
   

Questions or comments?
Contact the University of Chicago Office of Intramural, Recreation, Sports Clubs.