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University of Chicago Department of Athletics & Recreation

Sport Clubs Publicity and Advertising


Program Publicity

  1. The Office of Intramurals, Recreation and Sport Club must approve all posters before they are distributed throughout campus.
  2. Per the University Posting Policy (see below), flyers should not be placed on doors or windows, or on the outside of buildings.
  3. Taping, tacking, nailing, etc., of objects to walls, furniture, fixtures, garbage cans, or poles is prohibited on campus or within unapproved buildings.


On-Campus Posting

The University community may publicize their events in designated areas through several methods. The form and content of the publicity will not be restricted, unless it is libelous, obscene, incites riot or other unlawful action. The publicity may not include any suggestions of the availability of alcohol.

All publicity outside the Reynolds Club must state clearly the organization's or department's name and event date, time & location (if applicable).


Postings (Announcements, Flyers & Posters)

Anonymous posting is allowed in the Reynolds Club only. These postings must be dated and will be removed two weeks after posting.

Posting may not be placed on trees, hedges, buildings, indoor or outdoor garbage cans, street signs, flag poles, lamp posts, benches, telephone poles, booths, restrooms, or on the ground. A maximum of one posting is allowed per designated bulletin board and should not cover current postings belonging to another organization or individual.

The Office of the Reynolds Club and Student Activities monitors the bulletin boards in the Reynolds Club, Ida Noyes Hall, Bartlett, Administration Building, Cobb Hall, Harper, Pick Hall, Regenstein Library Quad and Stuart. If a member of the University community has any concerns about any postings on these boards, please do not remove the posting, instead contact the Student Activities Center (RC 001) at the Office of the Reynolds Club and Student Activities. Individuals should only remove other's postings if the date of the event has passed.


Chalking

Chalking to publicize events should follow the same guidelines as other campus publicity and is allowed only on campus sidewalks. Chalking may not be on buildings, stairwells or steps, benches, flag poles, street signs or any other surfaces. Only water-soluble chalk, which can be washed away by rain, may be used. If a member of the campus community requests that you do not chalk on a sidewalk, please contact the Student Activities Center.


Banners

Banner paper is available to all student organizations in the Student Activities Center (RC 001). Paint markers in a variety of colors are also available. Student organizations must clean up the area when finished.

A maximum of one six-foot banner per organization may be posted in the Reynolds Club, on walls or on the main arches of Mitchell Tower. Please do not cover windows, doors, or wood. Use the rolls of masking tape available from the Student Activities Center to post your banners, and remove banners carefully so as not to damage the walls or architecture of Mitchell tower. Banners should not cover current banners belonging to another organization. Organizations are responsible for removing banners within 24 hours of the event. Banners with no dates must be removed after a maximum of 2 weeks. 


Handbills or Leaflets

All handbills or leaflets must clearly state the name of the organization or individual. Leaflets must represent the student organization. Please see the building management office of distribution location for distribution guidelines.


Online Calendar

To post events online, log on to stuff.uchicago.edu or events.uchicago.edu


SG/RSO Advertisement Screen at Reynolds Club

Due to the limited time a frame can be displayed on the screen, only certain events will be displayed. Large scale and well attended annual events can be submitted to Kate at kso@uchicago.edu for approval. All submissions should include the events name and description, the RSO putting on the event, the date-time-location of the event, and any pictures of previous events or RSO members. All events need to be submitted at least two weeks prior to the event(s). This will allow for one week to make the frame/slide and one week of running time. Only events taking place within the next seven days will be displayed.


Solicitation

Policies on Solicitation vary by building. For ORCSA managed buildings, please contact the facilities offices at the Reynolds Club (RC 003) or Ida Noyes Hall (INH 106). Contact the building management offices for building specific information.


Table Tents in Dining Halls

The Office of Undergraduate Student Housing must approve the table tents for the following facilities ONLY: Pierce, Burton-Judson and Bartlett Dining Halls. The Office of Reynolds Club & Student Activities (RC 003) must approve the table tents for C-Shop & Hutch. Unapproved table tents will be removed by dining facility staff. Only one table tent is allowed per table and are approved for display for a maximum of five (5) days. Student organizations are responsible for printing, cutting, assembling and delivering all APPROVED table tents. Table tent advertisement must be for campus events ONLY. All table tents must have the name of the sponsoring student group.


Housing (Posting Policy: Office of Undergraduate Student Housing)

The only posters/flyers authorized to be posted on in-House bulletin boards or elsewhere within a House (other than those posted for House or Hall business) are those approved by a Recognized Student Organization (RSO). Each House has at least one bulletin board that is reserved for the Resident Staff of the House and RSOs may not post their posters/flyers on those boards. There are additional areas where posters/flyers may not be posted in the residence halls/Houses: inside stairwells, inside elevators or on elevator doors, and on student room doors unless the students in that room hang the poster/flyer hung on their own room door. Posters/flyers may not be hung using duct tape, nails, tacks, glue or any semi-permanent or permanent adhesive. Damages that result from the posting of posters/flyers will be billed to the organization that sponsored the event. RSOs are asked to remove their posters/flyers from the residence halls/Houses after their event has occurred. Flyers and announcements may neither advertise nor refer to the availability of alcohol at a specified event. If a poster contains obscene language and/or pictures, or if Resident Staff deem the poster to be offensive to a particular group or individual, they will remove the poster.

Since many residents wish to be informed of fraternity and sorority events, these organizations may post one flyer/announcement per event, per House. Resident Staff are authorized to remove fraternity/sorority posters that are used to "wallpaper" House bulletin boards and walls, or are distributed directly to student rooms. Resident Staff will use their best judgment in determining which fraternity/sorority posters are suitable for posting in their House.

Door to door solicitation is not allowed. If staff members become aware of anyone going door to door to solicit students or to push commercial or other advertising materials under students' doors, they will ask the individual(s) to leave, possibly escorting those involved out of the building, and report the incident to the Office of Undergraduate Student Housing.


Violations

Violation of the publicity policy will result in consequences ranging from a penalty fine to suspension of the student organization. Complaints against student organizations must be directed to the Student Activities Center (studentactivitiescenter@gmail.com).

Please consult the Office of the Reynolds Club & Student Activities or your RSO advisor if you should have any questions or need further clarification.


Campus and Community Papers

An obvious publicity route (besides posters) is advertising in campus newspapers. Local newspapers also provide easy (and free) publicity in the form of regularly published calendars of events. Deadlines for these calendars are crucial.

Local publications include: The University of Chicago Maroon; Chicago Weekly News; Chronicle; Free Press and the Hyde Park Herald.

If a larger audience is preferred/sought, try hitting these Chicago-wide periodicals: Chicago Reader; RedEye; Chicago Journal; Chicago Tribune and the Chicago Sun-Times