All applicable items must be insured (automobiles, vans, boats, etc.). Documentation of all insurance policies must be given to the Director of Intramurals, Recreation and Sport Clubs at the beginning of each academic year.
Club equipment must be inventoried and reported at the close of each academic year. Clubs may request to store equipment in the athletic facilities via the Director of Intramurals, Recreation and Sport Clubs.
Student Medical Exam & Health Insurance
All club participants are encouraged to have a yearly medical examination (at their own expense) prior to the participation in any club activity. All club participants are urged to carry health insurance and are responsible for all expenses related to injuries and therapy. Some clubs are required – by league affiliation or national organizations – to complete forms verifying health and medical insurance.
Participants who do not complete the necessary liability and insurance forms will not be eligible to participate in any club activities. Assumption of Risk and Release waivers MUST be on-file with the Director of Intramurals, Recreation and Sport Clubs at the beginning of each academic year.
Any Sport Club participant under the age of eighteen (18) must have a completed Parental Permission Form on-file with the Director of Intramurals, Recreation and Sport Clubs.
The Club President is to collect all forms and turn them into the Director of Intramurals, Recreation and Sport Clubs at the beginning of the club's season as well as upon the entry of any new members into the club.
First Aid Response Procedures
With the large number of participants involved in the Sport Club program, there will be accidents and injuries. When an injury does occur, adhere to the following emergency action steps:
- CHECK the scene for safety and CHECK the injured or ill participant
- CALL 1-2-3 (on campus) or 9-1-1 (off campus) when needed
- CARE for the injured or ill athlete until medical personnel arrive
If on-campus, the Athletic Facilities Manager on-duty should also be contacted via the Front Desks.) When in doubt, call for medical attention. Calling for help is often the most important action one can take in helping an individual in need of care.
All clubs should pick-up first aid kits from the Director of Intramurals, Recreation and Sport Clubs at the beginning of the school year (or club season). The kit should be inspected on a regular basis to ensure adequate supplies. If additional supplies are needed, please contact the Director of Intramurals, Recreation and Sport Clubs.
In the event that someone is injured, the coach or president must complete an Accident Report that should be turned into the Director of Intramurals, Recreation and Sport Clubs as soon as possible (same day or next business day).
Serious injuries should be reported immediately to the Athletic Facilities Manager on-duty via the Front Desks (if within the athletic facilities). 1-2-3 (campus police) should also be called. If off campus, please dial 9-1-1.
Teams practicing off campus should check with facility managers/supervisors regarding the emergency procedures for that site.
Prudent and discreet judgment should be used in the application of care, if required, to an injured individual.
Accidents During Off Campus Competition
It is the club's responsibility to ensure that all away games, matches or contests are conducted in a safe manner. Clubs should be aware of the emergency action plan at all away venues. Club officers/captains should evaluate the playing conditions and the site's emergency action plan to determine if the competition can be conducted in a safe manner.
In the event that someone is injured at an away event, the coach or president must complete an Accident Report that should be turned into the Director of Intramurals, Recreation and Sport Clubs as soon as possible (same day or next business day).
Facility Safety Procedures
If an accident does occur, it is very important that Sport Club members know the proper procedure for care. It is the responsibility of each club to insure that all activities are conducted in a safe manner (and environment). Emergency action plans have been developed for each facility on campus.
Before beginning any type of activity, make sure that the field/gymnasium is cleared of any bottles, cans, metal objects, unsecured equipment, etc. that may cause injury. There should also be ample space surrounding all playing areas.
If any unsafe conditions do exist, please notify the Athletic Facilities Manager on-duty or similar building supervisor (off campus). Please also notify the Director of Intramurals, Recreation and Sport Clubs as soon as possible (same day or next business day).
Make sure that the medical kit is at all practices and competitions (and note where Emergency Telephones are located, if applicable).
Inclement Weather Procedures
A tornado watch goes into effect when, although the actual conditions in the area may not be presently threatening, there is a strong chance of a possible tornado developing. A tornado warning goes into effect when a tornado has been sighted.
For tornado watch and warning information, stay tuned to the National Weather Service. The Office of Intramurals, Recreation and Sports Club can also provide weather information, if needed.
Designated shelter areas should keep all participants away from outside windows and doors. Areas recommended are locker rooms, rest rooms, corridors, etc.
In the event of inclement weather:
- Terminate all activity and evacuate the area to the designated shelter area(s)
- Urge participants to keep away from outside walls and/or glass
- Avoid areas with large unsupported ceilings (e.g. gymnasiums, pools, etc.)
- Wait for an "all clear" signal/notification from the building supervisor/manager before leaving the shelter area and resuming any activity