Quarterly Allocations
All sanctioned Sport Clubs may request quarterly funds from the Sport Club Finance Committee (SCFC) via the Student Government Sport Club Fund (SCF). Quarterly Allocations fund both Sport Club special events and general operating expenses. Unlike Annual Allocations, Quarterly Allocations are distributed to groups on a short-term, event-by-event basis. The SCFC is formed at the start of the Fall Quarter and begins meeting as soon as possible each year.
The SCFC considers quarterly funding requests on a weekly basis, if necessary. All funding requests must be submitted to the Associate Athletic Director for Recreation and Fitness – via e-mail or hard copy – by the specified deadlines. Information regarding Quarterly Allocations will be sent out by the Associate Athletic Director for Recreation and Fitness each quarter.
Submission of Quarterly Allocations
The most important component of any funding request is the written budget. The strongest budgets are brief and clear. All funding requests are presented before the SCFC, which is an opportunity to clear up any questions or concerns regarding the request. All presentations are generally 5-10 minutes in length followed by likely questions from SCFC members.
During/after the funding presentation, all Sport Clubs should be prepared to answer at least some of the following questions:
- What does your club do?
- How big is your club?
- Does your club charge dues?
- Does your club fundraise?
- What is the event?
- How many students do you anticipate attending?
- Do you have alternative funding for your event?
- How has this event or similar events performed in the past?
- What is the cost of this event?
- Where did you obtain your prices and estimates?
- Why do you need the equipment/items?
- Who will have access to the equipment/items?
Annual Allocations
Annual Allocations help determine club operating budgets for the next academic year. Annual Allocations for clubs are held during the Spring Quarter each year.
The Annual Allocations process is supervised by the Associate Athletic Director for Recreation and Fitness who provides leadership and oversight between and amongst clubs. Information regarding the Annual Allocations process will be sent out each spring.
At least one elected officer from each recognized Sport Club must participate in the Annual Allocations process – whether the club is requesting funding via the Annual Allocations process or not. These officers will review budgets, ask questions and vote on all club allocations.
Club may request financial assistance via the Annual Allocations process to conduct its activities. This may include, but is not limited to, equipment and uniform purchases, travel expenses, tournament fees, etc.
Funds received from Student Government that are not allocated through the Annual Allocations process will be available via Quarterly Allocations.
Submission of Annual Allocation Requests
The most important component of any funding request is the written budget. The strongest budgets are clear and concise. Clubs must report accurate records of all budget expenditures, organizational structure, club membership, revenue generation, etc. All clubs requesting funds via the Annual Allocations process must submit their budget request via the Associate Athletic Director for Recreation and Fitness for peer review by the specified deadlines.
Annual Allocations are reviewed and voted upon by clubs via their officers based on the submitted budget application as well as the following:
- Organizational structure and fulfillment of departmental and University responsibilities
- Leadership in recruitment and retention of both new and existing members
- Organization in planning and development of club business
- Proper use of funds provided in previous fiscal years
- Financial commitment via generated revenue (e.g. donations, fundraisers, dues, etc.)
- Longevity and stability
- Need compared to demand (e.g. club size, equipment, travel, operational expenses, etc.)
- Service to the University community
